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CONSTITUTION AND BY-LAWS
Adopted January 17, 1966
Amended January 1992
Amended February 1998
Amended August 2003
Amended November 2014
The name of this organization is to be known as the San Diego Metro Pigeon Club.
The purposes of this organization is as follows:
Shall preside over all meetings of the club. S/he shall act as chairperson of the Board of Directors. S/he shall appoint committees to undertake special projects for the welfare of the club. S/he will make certain that all vacancies in offices that occur between elections
are filled by appointing a replacement approved by the Board of Directors. S/he shall ensure that the club functions properly and shall maintain general supervision over the affairs of the club. The President has the authority to sign all agreements and documents as authorized by the club. The president shall have the authority to call emergency meetings of the Board of Directors or club membership to conduct urgent club business.
THE VICE PRESIDENT
Shall be qualified and willing to assume the duties of the president in His/Her absence. The Vice President shall perform additional duties for the welfare of the club as are assigned by the president.
Shall be responsible for maintaining on record the minutes of all club business meetings.
Shall originate, receive, file and route all club correspondence, both internal and external.
Shall receive and record the show results for permanent records and bulletin production. Shall maintain a Show Journal of all table show winners as well as the winners of the Paul Platz Young Bird Show and the Fiesta Show.
Shall be authorized to petition the treasurer for funds to pay authorized monetary obligation on behalf of the club.
Shall be a member in good standing deemed by the membership to be honest and morally concerned for the financial wellbeing of the club.
Shall be held responsible for the collection, record, safeguarding and disbursement of the club funds either directly or through the club secretary.
Shall be required to give a club financial status report of all monthly income and expenditures at each business and/or board meeting.
Shall be the club’s bank account liaison and maintain the club banking records.
Shall, when requested by the Board of Directors, submit the club financial records for audit.
Monies collected from dues, entry fees, drawings or any other source are to be expended for authorized club appropriations only. The Treasurer shall purchase, or cause to be purchased all items and keep records and all receipts for all expenditures. The club will provide funds to purchase three bags of feed for each meeting for the raffle in excess of any donations that might occur.
THE SHOW SECRETARY
Shall be responsible for show setup, collecting show entries and fees, classing birds for competition, assigning/obtaining judges and for supervision of a full show teardown prior to award ceremonies and raffles. The Show Secretary shall collect all judging results and compile a brief show report prior to awards ceremonies. Also a copy of a complete show report must be delivered to the Club Secretary ASAP for the clubs permanent records and Bulletin publication.
THE PUBLICITY DIRECTOR
May be the club secretary or another individual responsible for collecting, printing and distributing club bulletin/publicity information for the educational and newsworthy business of membership and the fancy in general. Must mail club bulletins to paid members in a timely fashion prior to the next scheduled meeting it precedes.
Shall be responsible for control of the clubs physical property assets including but not limited to show cages, stands, permanent records, library, awards stock, trailer storage and all other physical property assets. Will oversee security at all club meetings and shows. Duties will include ensuring safety, theft and damage prevention to bird and club equipment and other duties as assigned by the President or Board.
THE BOARD OF DIRECTORS
Shall consist of the club President who will preside as Chairperson of the Board, the club officers and five Directors elected by the membership. The board will hold a meeting prior to each club business meeting and shall hold additional meetings as the Chairperson may deem necessary to act on behalf of the for the welfare of the club. The Board of Directors shall have complete jurisdiction of all club judicial matters and shall decide by majority vote of members present the disposition of any complaints that may be filed with the club Secretary. There must be a minimum of six Board members present to act on business brought before the Board. The Board shall have the authority to suspend or expel any member deemed unfit to continue membership in this club.
No officer, committee or individual shall render the club liable for an amount exceeding $100 appropriation. No officer or member of the club shall be personally liable for any official debt of the club.
ANNUAL DUES to this organization shall be:
Annual dues expire on December 31st of each year and dues for the following year become payable on January 1st. Dues must be paid on or before March 1st to remain a member in good standing.
This club shall be an educational, non-commercial and non-partisan organization.
This club can only be dissolved with the consent of two-thirds vote of the members in good standing of the club.
The business address of the SAN DIEGO METRO PIGEON CLUB until further notice is:
P.O. BOX 152572
San Diego, California 92195-2572